Men’s Basketball Coordinator of Officials – Request for Proposal
This Request for Proposal (RFP) is soliciting proposals for the services of a Supervisor of Men's Basketball Officials for the State University of New York Athletic Conference.
The purpose of this RFP is to manage the men's basketball officiating services for the SUNYAC. The coordinator will report directly to the SUNYAC conference commissioner. This successful candidate/organization will be an independent contractor and is not an employee of the SUNYAC. The negotiated contract will be for a two- or three-year period beginning in July/August of 2022.
Services
The successful candidate should be prepared to fulfill the following core services:
- Assignment of highest rated available officials for all preseason games, conference contests, non-conference home games, and all post-season games
- Recruitment and retention of officials throughout the geographic reach of the SUNYAC
- Establishment and maintenance of officials' evaluation system to include, but not limited to, utilization of coaches' evaluations/reports
- Establishment and maintenance of officials' payment system that complies with the fiduciary practices of member institutions
- Training and education of officials
- Provide a written annual report assessing the officials' evaluation process, officials' ratings, financial summary, list of new officials added to the pool, list of officials who will be dismissed from the pool, and any disciplinary actions taken with official(s) as applicable in an anonymous format
- Communicate with all officials and head coaches any appropriate updates, points of emphasis, and guidance relating to NCAA and conference rules –
- Provide appropriate responses to coaches' questions and concerns in a timely manner
- Communicate with the SUNYAC commissioner to discuss disciplinary and other actions needed to ensure quality officiating and positive game environments
- Serve on the SUNYAC Men's Basketball Sport Discipline Committee
- Participate in the SUNYAC Men's Basketball Preseason, Annual Coaches and Pre-Championship meetings, as well as the SUNYAC Governing Body Meeting if requested
- Provide onsite observation in the following manner:
- The coordinator will attend a conference game on every campus at least once every two years
- The assignor will see every team in the conference in-person at least once every year
- The assignor will develop a program using official observers to see every team in the conference at least one additional time each year
- An observer will be assigned during all playoff games
Submission of Materials
If interested, please submit a proposal with the following information:
- Resume plus three professional references
- Proposed fee structure and rationale, including assigning fees and game fees for the next three (3) years.
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- Three-year strategic plan for the following:
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- Recruiting new officials
- On-court training of existing officials
- On-going educational program for potential and existing officials
- Scheduling/Evaluation Process / Online assigning system
- Evaluation processes for existing officials
- Online payment system
- Observation Program/Plan
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- Details regarding existing pool of officials:
- Issue Date: May 25, 2022
- Deadline for RFP: June 8, 2022
- Zoom Presentation: Tentative – June 15-16
- Target date for Decision: July 1, 2022
- Please return the proposal via email to:
- Tom DiCamillo, SUNYAC Commissioner (sunyacsports@gmail.com)
Contact Information:
Questions regarding the proposal should be directed to:
- Tom DiCamillo, SUNYAC Commissioner (315-466-1843 / sunyacsports@gmail.com)
About the Consortium:
The SUNYAC is a 10-institution, 20-sport NCAA III Conference with the focus on providing resources and services to its membership.
